Fairplan

Fairplan is a flexible web-based work planning tool which is easy to use and targeted towards the individual employee.

What makes Fairplan unique is that employees have great influence on which shifts the want to take and when they wish to be off duty. Fairplan guarantees a fair distribution of both popular and less attractive shifts via a priority principle by which the employees take turns to have the good priorities.

Fairplan can be deployed in a long range of companies, institutions and associations; everything from shops to larger emergency management agencies or hospitals.

Benefits of Fairplan

Satisfied employees, as they are able to plan their work to fit their leisure time, instead of the other way around.
Quick overview for both management and employees - even well into the future.
Unfilled shifts are automatically assigned according to the priorities of the employees, so that the minimum requirements are always met.
When a plan has been locked, the employees are free to swap shifts amongst each other without involving management or HR personnel.
Special shift layouts can be used in select periods such as duration vacations.
Vacation, sick leaves and other special circumstances can be handled.
The labor laws and recommendations of the specific organization are automatically enforced.
Reduced administration costs, as the system is full-automatic.
Employees can hold time-limited qualifications, allowing them to be qualified or disqualified for certain shifts.
Different departments may provide resources to each other when needed.
Fairplan is web-based and is thus accessed via an internet browser. This provides a number of advantages:
- The system is centrally serviced and maintained.
- Client workstations need nothing more than a web browser.
- Accessible by employees from home via the internet, if desired.
The user interface is available in English and Danish, and can be translated into other languages on demand.

Fairness for everyone

Every week the employees take turns in having the good priorities and thus the greater freedom to choose as they like.
In the event that too many employees sign up for a particular shift, the ones holding the best priorities will be granted it.
In the event that too few employees sign up for an unpopular shift, the ones with the worst priorities will be assigned to the remaining slots.
Should the need arise to call in additional staff with short notice, HR personnel can see a list of all available employees sorted by priority and compliance with the labor laws.
Both the first-come-first-served principle and suspicion about preferential treatment is eliminated, as all decisions are based on the priority system.

Screenshots

Below, a selection of screenshots from Fairplan is presented. Click on an image to see it at full scale.
Please note that the screenshots are of the Danish translation of Fairplan:

The personal page of the employee when logged in. From here the coming 10 days are shown along with watches eligible for swapping.	The employee can see and print his/her own work plan.
A labor rule is attempted broken, and thus the employee is not allowed to sign up for the desired watch.	An employee is looking at a locked week, where it is no longer possible to change his/her watches.
An employee is looking at a 7-15 watch in week 23. The employee can sign up for the watch, but will in this case end up on the waiting list.	A manager is constructing a new plan template, setting up times, required work force sizes and qualifications.
A manager is looking at the overview of present day, and can from here change the plan is needed.	Setting up labor rules and recommendations.

Technical details

As a starting point Fairplan is to be installed on a Microsoft platform like the following, either at the location of the customer or hosted by Dat1:

Windows Server 2003 or later
Internet Information Services (IIS) 6 or later with ASP.NET 2.0
Microsoft SQL Server 2005 or later as database server

In relation to the install and setup of the system at the customer, we can offer assistance and guidance.